Download How to Manage Meetings (The Sunday Time Creating Success) by Alan Barker PDF

By Alan Barker

Conferences are necessary to enterprise: they assist us research, alternate details and make judgements. nonetheless, such a lot folks dread the idea of attending yet one more assembly simply because a lot of them are poorly deliberate and carried out. writer Alan Barker deals suggestions on the right way to get conferences correct and obtain the rewards of a good, winning assembly. Contents contain: getting ready for a gathering, potent participation, Chairing a conferences, staff dynamics, Problem-solving inside a gaggle, varieties of conferences and Follow-up activities.

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Extra info for How to Manage Meetings (The Sunday Time Creating Success)

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Direct the process of the meeting; delegate Chairing the meeting ■ 55 task leadership to participants. Lead the operation; but don’t take part. Leadership in meetings What sort of leader do you intend to be? Try to be clear about how you will conduct the meeting before you begin. What type of meeting is it? Does it have regulations or legal requirements governing the way it is run? How do you expect participants to contribute? How will you control procedure? Will everybody address their remarks formally through the Chair?

Ensure that the meeting does not waste time. Be ready to check whether the discussion is useful to the task leader, or even necessary. Challenge gossip, in particular. Remind participants of their responsibilities to use time well. You might even record the time taken for each item against the task leader’s name: this can work wonders for group discipline! Encouraging contributions Most of us sometimes need to be encouraged to speak out. An important idea may never emerge because somebody is too reticent or overawed to volunteer it.

Make all suitable introductions. Check that everybody knows each other. Attend in particular to new members. Announce procedures and the timetable of the meeting. Tell people how long the meeting will last, and times of breaks. Indicate how you expect them to contribute and how discussion will be controlled. If you are chairing a new group: – identify and agree the group’s purpose; – give information on everybody attending: their expertise and relevance to the task; – invite everybody to introduce themselves.

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